Rafiki Golf Society (“we,” “our,” “us,” or the “Society”) values and respects your privacy. This comprehensive Privacy Policy is designed to inform you about our practices regarding the collection, use, disclosure, retention, and protection of your personal information when you visit our website, use our services, participate in our events, or interact with us in any way.
This Privacy Policy applies to all members, prospective members, guests, website visitors, and any individuals who interact with Rafiki Golf Society. By accessing our website, applying for membership, participating in our events, or otherwise engaging with us, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your information as described herein.
We may collect the following types of personal information that you voluntarily provide to us:
Identification and Contact Information:
Golf-Related Information:
Membership and Financial Information:
Media and Communications:
Special Categories of Personal Information:
When you visit our website or use our online services, we may automatically collect:
Device and Connection Information:
Usage Information:
Location Information:
We use cookies, web beacons, pixel tags, local storage, and similar technologies to collect information about your browsing activities and to distinguish you from other users of our website. These technologies help us:
For detailed information on the specific cookies we use, their purposes, and how you can control them, please refer to our separate Cookie Policy.
We may receive information about you from:
We use your personal information for the following purposes:
Under applicable data protection laws, we process your personal information based on one or more of the following legal grounds:
Processing necessary for the performance of our contract with you as a member, or to take steps at your request before entering into such a contract. This includes:
Processing necessary for our legitimate interests or those of a third party, provided these interests are not overridden by your interests or fundamental rights and freedoms. Our legitimate interests include:
Processing based on your specific, informed, and unambiguous consent. We rely on your consent for:
You have the right to withdraw your consent at any time by contacting us using the details provided in the “Contact Us” section or by using the unsubscribe mechanism in our communications.
Processing necessary for compliance with a legal obligation to which we are subject, such as:
In rare circumstances, processing may be necessary to protect someone’s vital interests, such as in a medical emergency during one of our events.
We may share your personal information with the following categories of recipients:
In the event of a merger, acquisition, reorganization, bankruptcy, or other business transition, we may transfer your information to successors or assigns of our Society’s assets.
We may also share your information with other third parties when you have given your explicit consent for specific purposes.
We require all third parties who process data on our behalf to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including:
Specific retention periods include:
When personal information is no longer needed, we will securely delete or anonymize it. We may retain anonymized information indefinitely.
Depending on your location and applicable data protection laws, you may have the following rights regarding your personal information:
You have the right to request copies of your personal information that we hold. We will provide this information in a structured, commonly used, and machine-readable format.
You have the right to request that we correct any information you believe is inaccurate or incomplete.
You have the right to request that we erase your personal information in certain circumstances, such as when the information is no longer necessary for the purposes for which it was collected.
You have the right to request that we restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the information.
You have the right to object to our processing of your personal information in certain circumstances, particularly for direct marketing purposes or when processing is based on our legitimate interests.
You have the right to request that we transfer your personal information to another organization or directly to you, under certain conditions.
Where we rely on your consent as the legal basis for processing, you have the right to withdraw that consent at any time.
You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal information infringes data protection laws.
To exercise any of these rights, please contact us using the details provided in the “Contact Us” section. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information. This is a security measure to ensure personal information is not disclosed to someone who has no right to receive it.
We try to respond to all legitimate requests within one month. Occasionally, it may take us longer if your request is particularly complex or you have made several requests. In this case, we will notify you and keep you updated.
Our website uses various types of cookies and similar technologies:
Essential Cookies: Necessary for the website to function properly and provide basic features. These cookies cannot be disabled.
Preference Cookies: Enable the website to remember information that changes the way the website behaves or looks, such as your preferred language or region.
Analytics Cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously.
Marketing Cookies: Used to track visitors across websites to enable publishers to display relevant and engaging advertisements.
Social Media Cookies: Set by social media services when you share our content or interact with social media features on our website.
You can manage your cookie preferences through:
In addition to cookies, we may use web beacons (clear GIFs), pixels, and other similar technologies to analyze website usage patterns, administer our website, and track user activities.
We have implemented appropriate technical and organizational measures to protect your personal information against accidental loss, unauthorized access, alteration, disclosure, or destruction. These measures include:
While we take all reasonable steps to protect your information, no method of transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.
In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and the relevant supervisory authority without undue delay, in accordance with applicable law.
Rafiki Golf Society is based in United Kingdom, and your personal information may be stored and processed in your country of residence or any other country where we or our service providers maintain facilities.
If we transfer your personal information to countries outside your country of residence or the European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your information, such as:
By providing your personal information, you acknowledge that it may be transferred to countries with different data protection laws, which may not provide the same level of protection as the laws in your country of residence.
Our services are not directed to individuals under the age of 16 (“Children”). We do not knowingly collect personally identifiable information from Children. If you are a parent or guardian and you believe your child has provided us with personal information, please contact us. If we discover that a child has provided us with personal information, we will promptly delete such information from our servers.
For junior golf members under the age of 16, we require parental or guardian consent before collecting and processing their personal information. We implement additional safeguards for the data of junior members, including restrictions on marketing communications and enhanced privacy controls.
Our website may contain links to third-party websites, plug-ins, and applications that are not operated by us. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We have no control over these third-party websites and are not responsible for their privacy statements.
When you leave our website, we encourage you to read the privacy policy of every website you visit. We cannot be responsible for the privacy practices or content of such third-party websites or services.
Our website includes social media features, such as Facebook, Twitter, and Instagram buttons. These features may collect your IP address, which page you are visiting on our website, and may set a cookie to enable the feature to function properly.
Social media features are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policy of the company providing them. We encourage you to review the privacy policies of these social media companies.
With your consent, we may send you newsletters, promotional emails, and other marketing communications about our events, services, special offers, and other information we think may interest you.
You can opt out of receiving marketing communications at any time by:
Please note that even if you opt out of marketing communications, we may still send you service-related communications, such as those about your account or membership.
We may update this Privacy Policy from time to time to reflect changes in our practices, our services, or legal requirements. The updated version will be indicated by an updated “Last Updated” date at the top of this Privacy Policy.
If we make material changes to this Privacy Policy, we will provide notice through our website or by other means, such as email, prior to the change becoming effective. We encourage you to review this Privacy Policy periodically to stay informed about our information practices.
Your continued use of our services after any changes to this Privacy Policy constitutes your acceptance of the revised Privacy Policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer at:
Rafiki Golf Society
Email: [email protected]
Please provide your full name, membership number (if applicable), and clear details of your question or concern to help us respond appropriately.
This Privacy Policy shall be governed by and construed in accordance with the laws of United Kingdom, without regard to its conflict of law provisions.
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to be bound by its terms.
